{"id":5804,"date":"2025-07-10T15:00:18","date_gmt":"2025-07-10T08:00:18","guid":{"rendered":"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/?p=5804"},"modified":"2025-12-29T14:19:21","modified_gmt":"2025-12-29T07:19:21","slug":"proformainvoice_create","status":"publish","type":"post","link":"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/proformainvoice_create\/","title":{"rendered":"Proforma Invoice &#8211; Create"},"content":{"rendered":"<h4><strong>Introduction to SKYBIZ Proforma Invoice<\/strong><\/h4>\n<p>A <strong data-start=\"183\" data-end=\"203\">proforma invoice<\/strong> is a preliminary or estimated invoice sent by a seller to a buyer before the actual sale takes place. It outlines the details of a proposed transaction, including the description of goods or services, quantities, prices, terms, and expected delivery or payment conditions. Unlike a commercial invoice, a proforma invoice is not a demand for payment or a final accounting document\u2014it is issued for informational purposes only. In accounting and international trade, proforma invoices are often used to declare the value of goods for customs, provide pricing estimates, or obtain approvals before issuing a formal sales invoice.<\/p>\n<hr \/>\n<h4 data-start=\"525\" data-end=\"780\"><strong>How to Create a <\/strong><strong>Proforma Invoice<\/strong><strong>?<\/strong><\/h4>\n<p><strong>Step 1:<\/strong> To create a proforma invoice, navigate to <b>Sales <\/b>&gt; <strong data-start=\"196\" data-end=\"220\">Proforma Invoice<\/strong><\/p>\n<p><a href=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5809 size-full\" src=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create.png\" alt=\"\" width=\"460\" height=\"508\" srcset=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create.png 460w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create-272x300.png 272w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create-136x150.png 136w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create-300x331.png 300w\" sizes=\"auto, (max-width: 460px) 100vw, 460px\" \/><\/a><\/p>\n<p><strong>Step 2<\/strong><strong>:<\/strong> Fill in all fields with your customer information<\/p>\n<p><a href=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create2.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5810 size-full\" src=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create2.png\" alt=\"\" width=\"1785\" height=\"604\" srcset=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create2.png 1785w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create2-300x102.png 300w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create2-1024x346.png 1024w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create2-768x260.png 768w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create2-1536x520.png 1536w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create2-150x51.png 150w\" sizes=\"auto, (max-width: 1785px) 100vw, 1785px\" \/><\/a><\/p>\n<p><strong>Step 3:<\/strong> Select the item type, then add all kinds of inventory items\/miscellaneous\/GL that you want to add:<\/p>\n<ul>\n<li><span style=\"color: #000000 !important;\"><strong>The Item<\/strong> = All general or standard inventory items. Basically, for every product that has stock.<\/span><\/li>\n<li><span style=\"color: #000000 !important;\"><strong>The Miscellaneous<\/strong> = All non-Inventory Items such as labour charges, transport charges, project services, and more.<\/span><\/li>\n<li><span style=\"color: #000000 !important;\"><strong>The Bundling<\/strong> =\u00a0 All bundling items that you have created.<\/span><\/li>\n<li><span style=\"color: #000000 !important;\"><strong>The G\/L Code<\/strong> = Retrieve preset from the chart of\u00a0accounts\u00a0code.<\/span><\/li>\n<\/ul>\n<p><a href=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create3.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5812 size-full\" src=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create3.png\" alt=\"\" width=\"1758\" height=\"821\" srcset=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create3.png 1758w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create3-300x140.png 300w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create3-1024x478.png 1024w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create3-768x359.png 768w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create3-1536x717.png 1536w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create3-150x70.png 150w\" sizes=\"auto, (max-width: 1758px) 100vw, 1758px\" \/><\/a><\/p>\n<p><strong>Step 4 <\/strong>(optional)<strong>: <\/strong>If you want to retrieve the outstanding quotation and sales order to the proforma invoice, click the <strong>Outstanding<\/strong> button. On the List of Outstanding screen, select the Transaction Type and the document date period. Click the <strong>Refresh<\/strong> Button to show all outstanding documents you chose, then tick the outstanding checkbox you want to retrieve. Click the <strong>Use<\/strong> button to retrieve the outstanding document to the proforma invoice.<\/p>\n<p><a href=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create4.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5819 size-full\" src=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create4.png\" alt=\"\" width=\"1373\" height=\"904\" srcset=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create4.png 1373w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create4-300x198.png 300w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create4-1024x674.png 1024w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create4-768x506.png 768w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create4-150x99.png 150w\" sizes=\"auto, (max-width: 1373px) 100vw, 1373px\" \/><\/a><\/p>\n<p><strong>Step 5<\/strong><strong>:<\/strong>\u00a0On the bottom right, click the <strong>Save <\/strong>button to create your proforma invoice, or click the <strong>Save and Print<\/strong> button to create and print your new proforma invoice simultaneously.<\/p>\n<p><a href=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create5.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5817 size-full\" src=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create5.png\" alt=\"\" width=\"803\" height=\"193\" srcset=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create5.png 803w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create5-300x72.png 300w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create5-768x185.png 768w, https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/wp-content\/uploads\/2025\/07\/proformainvoice_create5-150x36.png 150w\" sizes=\"auto, (max-width: 803px) 100vw, 803px\" \/><\/a><\/p>\n<hr \/>\n<h4 data-start=\"525\" data-end=\"780\"><strong>Conclusion<\/strong><\/h4>\n<p>In conclusion, a <strong>proforma invoice<\/strong> is a valuable tool used to communicate the details of a proposed transaction before it becomes final. While it is not a binding document or a request for payment, it plays an important role in setting expectations, facilitating internal approvals, and supporting processes like budgeting and customs clearance. By providing a clear preview of the goods, pricing, and terms, the proforma invoice helps ensure transparency and smoother coordination between buyers and sellers.<\/p>\n<hr \/>\n<p><strong>Powered By<\/strong>:\u00a0<a href=\"https:\/\/www.skybiz.my\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>SKYBIZ \u00ae<\/strong><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Introduction to SKYBIZ Proforma Invoice A proforma invoice is a preliminary or estimated invoice sent by a seller to a buyer before the actual sale takes place. It outlines the details of a proposed transaction, including the description of goods or services, quantities, prices, terms, and expected delivery or payment conditions. Unlike a commercial invoice, ..<\/p>\n<div class=\"clear-fix\"><\/div>\n<p><a href=\"https:\/\/aisupport.skybizglobal.com\/skybizclouderp\/proformainvoice_create\/\" title=\"read more...\">Read more<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[64,110,187],"tags":[],"class_list":["post-5804","post","type-post","status-publish","format-standard","hentry","category-03-sales","category-0304-proforma-invoice","category-cloud"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Proforma Invoice - Create - SKYBIZ Cloud ERP Support<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Proforma Invoice - Create - SKYBIZ Cloud ERP Support\" \/>\n<meta property=\"og:description\" content=\"Introduction to SKYBIZ Proforma Invoice A proforma invoice is a preliminary or estimated invoice sent by a seller to a buyer before the actual sale takes place. 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